Many people reach a point in their lives where they see clutter and excessive personal possessions for what they are: distractions and time-sinks that deeply – and negatively – impact one’s life. Minimalism seeks to change this.
I am no different; I, too, have been conscious that for many years I have amassed a vast number of gadgets, had far more clothing than I could ever really wear (before it went seriously out of fashion), and bought books far quicker than I could read them. Freely, I admit, I still do the latter – but I can “hide” them now on my ebook reader!
The Internet’s “Minimalism”
It is amusing to see, particularly on certain social networks, how minimalism is portrayed. Let’s describe a typically “minimalist” image:
White. It must be white. White walls, white furniture, mostly-white accessories, all well lit (often artificially).
An Apple Mac computer, centre-stage on a desk. Typically a 21-inch iMac, but sometimes a 27-incher too. In front of the Mac must be the following:
A wireless keyboard & wireless trackpad – both precisely aligned;
Sometimes… a mug of coffee (although I am allowing myself a crossover into that other bastion of internet imagery here, the “Getting Organised!” image);
A desk lamp;
A single picture on the wall, bordered with a white frame, casting a soft shadow thanks to…
A window on the adjacent wall;
A crappy plastic chair (still white) that no-one in their right mind could ever sustain a day’s work in;
A wooden floor. Or, if the floor is white, then the desk is wooden. Or the chair back might be green. You get the idea.
Flipboard is a great resource for these types of images. Search for ‘minimalist’ and you’ll soon happen upon this template of what a minimalist lifestyle apparently involves.
What Is Minimalism?
If you Google this, no doubt you will see a definition along the lines of styles in art, music or design. But these days, “minimalism” has come to mean something else: the removal of superfluous possessions leading to a perceived reduction of stress and distraction in a person’s life. It’s this definition what I am most interested in, which is the one driving most internet imagery these days.
Minimalism is not, necessarily, about choosing to do without
Minimalism is an interesting side-effect of western capitalism. The effect of acquiring wealth is curious; it more often than not seeks to be displayed through the adornment of expensive garments, and through “showcasing” the necessity of owning various accessories, plus the outward demonstration of their worth to a “successful” person. But to many people, myself included, the effect of acquiring objects is that they increasingly demand more time from the owner in order to manage.
This is detrimental to their original purpose, because time will now be split between the owner using the objects, and the owner managing the objects. Thus, the fewer objects there are – whether these are clothes, cars, bottles of liquor in the cabinet, or watches – the more utility such devices actually provide and therefore the more effective they become both at their original purpose, but also as a showpiece.
What Minimalism is not.
Minimalism doesn’t, in my mind, have any connection with frugality, virtue through sufferance, or eco-mentality. To me, “being green” and “being minimalist” can be mutually exclusive, although they can also co-exist very well too.
Minimalism is not, necessarily, about choosing to do without. It is choosing to do with what you need, in the numbers your need it/them, and do without what you don’t.
Minimalism is also not doing without, for the sake of doing without. It’s a great exercise in making one reconsider what is important and what’s really important to you. This is the key. It’s justifiable to say that you need something because it makes you happy. Most people listen to music because, for their happiness and wellbeing, it’s needed. That’s fine.
Being minimalist does not mean sitting in a silent, white room, looking at perfectly pressed shirts hanging in a wardrobe. And it’s also not about choosing £20 shirts instead of £100 shirts. One can enjoy life’s luxuries, and one probably will enjoy them more, if their number is measured.
My Minimalism Experience
For example, just before Christmas I came to a difficult decision: I decided I had to sell my ThinkPad laptop. There were no two ways about it; I had too many computers adoring my house, due to accumulating older work laptops as time went on.
My thinking was, “well, it still works and it’s still powerful enough to do lots of stuff, so I can get more done by keeping it and splitting my activities between the MacBook Pro that I now use for work, and this.” Except that doesn’t really translate into the bigger picture. Sure, I could keep both machines and pretend I’m being more productive, but in reality I started spending more time wondering which machine to do what on, or moving data from one to another, or agonising that I was simply distracted by this entire thought process, or generally finding that the MacBook Pro was more portable and thus my preferred choice to take somewhere.
I historically associated my perceived productivity benefits to my ThinkPad, its wonderful keyboard, and loved how I had complete control over the GNU/Linux operating system I used on it. But in reality, two machines became a burden. Yet, this wasn’t the only laptop I had “laying around” (although occasionally used). Actually, I had four other laptops. This was akin to hoarding, and served no benefit whatsoever. There was basically no chance I would ever use them all until they broke, one by one.
So before Christmas, each laptop – an HP Pavillion, a ThinkPad T420, another ThinkPad – a T420s, and a Samsung Chromebook, all found new homes. They also found me richer – not only for the money I made on them, but also for the less clutter I had around the house.
Finally, the agonising dissipated and with that, the stress went. I had more space to think, fewer options to consider (as far as my computing went) and happier productivity.
Once you get the bug for selling or giving away old stuff, it is hard to ignore. As soon as I can find the time I will work on selling more computing kit I have laying around. And there are other things too – all sorts, in fact. Like old pieces of furniture (bin/tip), old garden tools (tip/sell), old clothes (donate to charity), one or two old TVs (!) … it goes on and on. In fact, the speed at which one can acquire goods is absurd.
Moving forwards, reducing this clutter alongside a renewed focus on personal development has already made a huge change in my self-perception. I feel stronger, lighter and more focused.
If this post has helped you, or if you have had similar experiences, please comment or link below!
This is a confession of a new Mac user, seeking absolution.
I have a Mac. It’s for work. Unfortunately, I finally came to realise that I cannot reasonably develop web apps to work on iOS and macOS without having access to those platforms for testing. I feel I’ve done exceptionally well to avoid this reality for many years and plough on with the Linux desktop, but building a VM Hackintosh without a proper software license is against my morals and, indeed, the law.
Would I have bought a Mac for personal use? Of course not. There’s no need; I have been a (more-or-less) happy GNU/Linux user for 15+ years. The Linux desktop has provided me with everything I need from a computer, and I’ve enjoyed the reliability of open source software. And I will continue to be a GNU/Linux user.
I <3 Linux
But … one thing about Linux that is, occasionally, frustrating is the complexity of software. I don’t mean that its typical user software is difficult or overwhelming in Linux. Instead, it’s that there is never the ‘best’ way to do things in Linux; there are multiple, ‘reasonable’ ways. It’s this lack of ‘purity’ about the desktop experience which sometimes confounds newbies, and turns some people off.
From my admittedly limited experience, it seems that people prefer to learn one way to do things and to stick to that way. With all the desktop environment options in Linux, there is no ‘one way’. This is why each platform has its advocates and evangelists, whether it’s Windows, macOS or GNU/Linux.
I feel like I have been spoilt with GNU/Linux, and especially with GNOME 3. To me, there is no better desktop environment than GNOME 3, despite having moments of hair-pulling frustration at it, from time to time. But GNOME 3 is a beautiful desktop: it’s clean and minimalist, its default file system application, Nautilus is more functional than the Mac’s Finder, its handling of multiple workspaces (where Linux is constantly superior) and navigation across those workspaces is much more fluid and natural, and so on.
There are political, social and technical issues with GNOME development and the whole GNU/Linux system at large (let’s not mention systemd here), but if you were to ignore those factors and introduce somebody to ‘the Linux desktop’, I would argue that GNOME 3 (and Cinnamon too, for that matter) present a beautiful interface to enjoy and work in. It’s not perfect, and can be problematic too at times, but it’s flexible and open.
The Problems with a Mac
That was a very long-winded introduction, but I felt it necessary to establish my position, before I talk about the Mac.
The problem I have is this: I want to love the Mac, but I don’t. Sometimes, especially in business, you feel you need a commercial product simply because it helps you fit into the world around you. And, when a computer costs you a significant amount of hard-earned cash, it’s got to be something you want. Sadly, I didn’t want this. It was simply a necessity for me to continue doing what I do to earn a living. Therefore, it felt ‘forced’ rather than chosen, or desired.
When you identify with a philosophy, such as I have with the guiding principles of free/libre open source software, you develop a mindset. You become attached to the tools and methodology deriving from that philosophy. It becomes incredibly frustrating when things that were easy on Linux become hard on anything else. You wonder why people put up with all these obstructions to productivity…
Obstructions to productivity
Let’s look at a few of these. As a software developer, sysadmin, business person and general user (who is used to the layout of a standard UK PC keyboard), I ran into several problems switching over to a Mac:
The hash (pound) key. The hash symbol is used extensively in a UNIX environment to comment out sections of software code for reference purposes. On a UK PC keyboard, this symbol is located on its own key to the right of the keyboard; on a Mac, this is located on the ‘3’ key; you have to use a modified key (the option / alt key) to access it. This is a barrier to productivity, although perhaps due to muscle memory and old habits. The position of the @ symbol (on the ‘2’ key) is also annoying.
Finder: no SFTP support! As someone who needs to upload files to web servers quite often, it’s stunned me that a well-established UNIX-based OS like macOS doesn’t support this transfer method ‘out of the box’. One has to resort to a third-party program.
Finder: no Cut?! Apple have a strange approach to doing some things, especially considering their claimed print-based heritage (recall Steve Jobs telling a university that Apple focused so much on typography…?). Take Cut and Paste. Cut (not Copy) and Paste is a relic from the printing press age, where articles in layouts would literally be cut and pasted into position.Unlike all other decent file managers, Cut has no place in Finder on a Mac. Only Copy does. Except… Copy works like Cut when the source and destination locations of a file are on the same filesystem. In this situation, Copy moves the file (Cut-Paste). But, if the source location is on one filesystem, and the destination on another, the file is Copied (Copy-Paste). This is totally inconsistent and confusing, resulting in two copies of the same file – sometimes…
Finder (again): no option to show hidden files. Yup. As a GNU/Linux user, you take this stuff for granted. This preferences option (or hitting CTRL-H) in GNOME is a lesson to Apple:
Disk formatting: not enough filesystem support. A typical vendor lock-in situation, where the OS vendor totally fails to provide sufficient flexibility with regard to mounting ‘foreign’ file systems. It’s a complete joke that Tim Cook, CEO of Apple, would refer to Chromebooks as ‘test machines’, when in fact they are more flexible for mounting external devices than a Macbook ‘Pro’.
Disks – no S.M.A.R.T. support on external USB drives. This is inexcusable. Not being able to see an external drive’s S.M.A.R.T. status, especially when that drive might be used for your time machine backups, is akin to gross incompetence. Other operating systems do this; Apple not doing this is a bad joke.
Time machine: scheduling not flexible enough. I want daily backups, not hourly. Where’s the option to change this?
Text editing and stupid modifier key behaviour. On a PC, to select a word at a time you would hold down CTRL+Shift and then arrow left (or right) to select a word. Press the arrow key again to select the second word. Then, to Cut or Copy on the PC, you would keep CTRL held down, release Shift and press X or C, respectively. Not on a Mac. The process of keyboard-based word selection on a Mac is to hold down ‘Option / Alt’+Shift, arrow left or right to select a word at a time, then release all modifier keys, then press and hold Command and then press X or C respectively.
Workspace / Desktop management is less efficient than GNOME 3. Linux desktops pioneered virtual desktops / workspaces, with Windows and Mac OS (X) following suit. In GNOME 3, workspaces are created and destroyed dynamically, and can be navigated to efficiently using the keyboard (not like on the Mac, where you have to use a three-finger swipe on a trackpad, or the Mission Control key and a mouse). macOS doesn’t destroy unused desktops automatically, leaving visual clutter.
A pure split-window session is unnecessarily modal. In macOS, you cannot easily create a left-right split of windows that take up all available screen real-estate, without forcing those windows into full-screen modality. Forcing anything is bad, mmm’kay? Again, compare GNOME 3.
Migrating for good?
So, the question remains, is there enough goodness left in macOS to entice me to migrate over for good?
Are you kidding?!
Less productivity, less freedom, some bizarre defaults, some frustrating impediments to productivity and all backed by a ‘can do no wrong’ philosophy mean that Apple’s products will stay strictly off my shopping list commercially and personally for the foreseeable future.
I won’t be selling my ThinkPad T420. No way, José! But at least I can now do iOS and macOS testing for web apps and site layouts. In that vein, Apple makes great test machines!
Since Facebook introduced the data-harvesting ‘Continuously Upload Contacts’ feature in settings, a change has occurred in the background (the Facebook API, for those inclined..) which prevents you downloading your friend list via a trusted 3rd party app.
In addition, the Facebook app itself no longer supports the older style ‘contact sync’ properly (or at all) on both Android and iOS.
In addition (and YMMV), the calendar sync no longer seems to work either. There is a workaround you can follow (link beneath), to create a Google calendar which syncs your Facebook contacts’ birthdays – and this is the primary reason for my post.
I used to rely on the app syncing calendar events to my phone, so that I could see at a glance whose birthday it is and send them my best wishes, but I’ve missed a few recently and now I know why.
I’m starting to wonder what benefit the native Android/iOS app is these days, versus good old mobile website access. I’m going to ditch the FB app on Android and start using ‘Tinfoil for Facebook’ instead, which looks and feels very similar but does away with the bloated spyware that the official app has become.
This post is not intended to start a flame/holy war or any other kind of religious conflict with regard to Linux desktop environments (DEs). What it is intended to do, is to simply catalogue the multitude of problems I have been encountering while using Debian Jessie and GNOME 3.14. 🙂
I LOVE GNOME (I truly do)
Let’s put this one right out there: The GNOME Shell/GNOME 3UI is, IMHO, the BEST desktop user experience out there for Linux.
“Wait,” you might say, “doesn’t this conflict with the title of this blog post?”
Well yes, it does. But I want you, my learned reader, to understand that I wish that the GNOME DE was as stable and solid as it should be. As it could be. And hopefully as it will be.
You see, this is what Linux and other Unix-like operating systems have been known and reputed for – their stability. I love what the GNOME devs did when they decided to reimagine the desktop for GNOME 3: they used space sensibly, vertically, which to me feels more natural and intuitive. And I love how it’s meant to stay out of the way – another good design motif.
But in terms of stability, sadly, GNOME has been something of a disappointment to me, and I wish this were not the case. Perhaps this is just a consequence of its ambition, and that will always garner my respect. Or maybe my install went terribly wrong, somewhere. But I don’t reckon. So, without further ado…
DISCLAIMER: WRT the issues with DebianJessie‘s implementation of GNOME Shell/GNOME 3, I shall simply refer to it as GNOME. I apologise to the purists out there. I am only commenting on my experience in Debian Jessie, not anyone else’s, nor of any other GNU/Linux distribution. Finally, I intentionally do not go into detail here and am not providing numerous distro/upstream links to “validate” my own claims. I don’t need to. If you’re interested, just search anything I have put below. I am pretty confident you will find stuff…
The 10 Problems
Have you had similar experiences to these? Do comment below.
The problems with GNOME start from the very moment you log in: it’s a disk-thrashing, sluggard of a desktop. And yes, I am using a disk, not a SSD. Why? Because badly written software doesn’t deserve a place in my CPU, let alone being so resource-hogging as to require an SSD.
So yes, Tracker is the first problem with GNOME. From logging in, all the way through your session, to shutting down your machine, it’s there – consuming all available CPU, disk I/O and (perhaps due to a memory leak), system memory. Happily gobbling it all up like a sickly child with no manners. 🙂
Perhaps I am being unfair, inferring that Tracker is “bad software”. It’s not a bad idea and its search seems to work well. But it doesn’t reign itself in. And software that doesn’t adhere to users’ choices through its own preferences panel is software that needs attention.
There are too many people/posts on the web with/of similar experiences. But, why not just disable tracking completely, you ask? Like, through the GUI you mean..? Mmm.
2. Crashes and Freezes
Next up is something akin to heresy: crashing and freezing of the whole desktop UI. Seriously, it’s that bad.
You are in the middle of something, as you might be in a productive desktop environment, and BAM! no window response. That’s it. All gone. This single issue is by far the most perplexing and irritating, totally demolishing my productivity recently.
When you start searching on t’interweb about this, you realise that this has haunted GNOME for years, and in multiple versions. The nearest posts I have found on the web which seem related to the problem I have are here:
An alternative way to make GNOME hang on you is to use the live user switching. Just set up another user account, then Switch User via this menu. Then, as your new user, switch back to your original account.
Do this a few times for maximum effect, until you get stuck looking at the frozen greeter, just after it’s accepted your password for logging back in.
Enjoy the view.
It’ll last a while.
In fact, no need to take a photo. This’ll last long enough.
4. GNOME Online Accounts
Ahh, GOA. Such a good idea. Implemented in such an average way.
GNOME Online Accounts is meant to centralise internet service (or “cloud”, hwk-ding) accounts through one easy GUI component, and then share the online resources of each account with the appropriate desktop software. Think, Google Calendar being visible in your desktop calendar, which is a separate desktop application than, say, your email reader (where you could read your GMail). But no need to set up each application separately; just set up the GOA and each application gets relevant access. Get the idea?
The account set-up bit of this is, actually, great. I’m all for it too – this whole concept. It just makes so much sense.
One of the problems with it is that things don’t work properly. For example, if you use two-factor authentication in your Google account, and rely on application-specific passwords, then GOA doesn’t like that. You will be constantly prompted for your Google account password, which is never accepted.
To be fair to Jessie, I haven’t seen this happen recently, so it may have finally been plugged. Or I may just be lucky.
5. Evolution’s management of GOA’s SMTP/IMAP accounts
Another problem is SMTP/IMAP accounts. Sure, they integrate nicely with Evolution. Until you edit parts of the account in Evolution, which are more application-specific. Then, you return to your account folders list with your GOA mail account being renamed to “Untitled”. A rummage through, and edit of, the relevant ~/.config files is required to correct this error. Not so slick.
I still have hope though. One day this stuff will work great.
6. Evolution Hangs
Yep, another hangy-crashy thing. Sometimes, for no discernible reason, when you close Evolution is hangs, mid-termination. Forever. You have to send a KILL to it to actually get it to close off completely. Why? Who knows. It appears to be a timeout or spinlock type of problem. Sorry for being vague, but look, just do this Google search and pick a year. It looks like this bug has been around in one incarnation or another for a very long time.
7. Nautilus Hangs
Are you seeing a pattern here? Yep, our faithful friend and file utility, Nautilus, also hangs. Quite often. Why it does this, I have not yet been able to determine. Sigkill to the rescue. (You can do a Google search on this too…)
8. Standby and resume with remote file system mounted
Now, I admit, this is a silly thing to do when you look at it, because you are clearly asking for trouble if you have a remote filesystem mounted into your own filesystem, and then put your machine to sleep for a while.
You can make the problem worse still, if you have laptop with a docking station. Simply put it to sleep, undock, wake the machine, then reconnect using your wireless instead of ethernet. The outcome varies from a locked desktop (where nothing works), to a frozen nautilus.
Again, a silly thing to do, perhaps, but also an innocent mistake at times. Like, when you’re rushing to attend a meeting, for example.
So, why not be offered a notification, when requesting to “sleep” the machine, saying that remote filesystems are mounted? I think even I might be able to knock up some code for that one (but I’d prefer to leave it to the experts, who I respect fully and who would do it far better than I).
9. Audio Output Switching
As you may have gathered from previous comments, when it comes to GNOME I am primarily a business user. My business runs and relies on GNU software & Linux. For the experience and knowledge I have gained – not to mention being able to sustain an income and lifestyle I’m happy with, I am indebted to many people for their determined efforts in the free software community.
Unfortunately, little bugs creep in here and there – that’s the rule of life. One minor annoyance with Jessie, that wasn’t present in its predecessor Wheezy, is automatic audio output switching. In Wheezy, after a small tweak to the kernel module loading (via /etc/modprobe.d), the audio output would be directed to my docking station’s analogue jack when the laptop was docked, and then automatically switch to the laptop’s speakers when undocked.
Unfortunately, in Jessie, when my laptop is docked I have to hit the Super (Windows) key and get to the Sound preferences, then switch the output device. After undocking, the same story. This is, apparently, fixed upstream, but regressive and annoying nonetheless.
10. The long pauses and (what seems like) catastrophic resource “sharing”
This is so subjective an issue that I thought it barely worth mentioning, but an issue it is nonetheless. And one that I actually feel is perhaps the worst of all.
When key processes are busy in the GNOME Desktop Environment – say Tracker for sake of argument, the “hit” on the rest of the system is shocking. Right now, as I type this blog entry, any mouse-based GUI interactions are extremely sluggish. This could be the reason why:
top - 16:34:34 up 2:00, 2 users, load average: 16.31, 15.97, 13.93
So what is causing such a load on my machine? It doesn’t take long to figure it out, in top:
PID USER PR NI VIRT RES SHR S %CPU %MEM TIME+ COMMAND
9187 smd 39 19 2239548 210440 34852 R 83.7 1.3 3:50.74 tracker-extract
9148 smd 20 0 693940 59696 8652 S 7.6 0.4 4:33.53 tracker-store
For reference, my trusty ThinkPad T420 uses a 2nd gen Core i7 processor (dual core w/hyperthreading), 16GB DDR3 memory (dual channel), a 64GB mSATA SSD system drive and 500GB Seagate Momentus 7200.4 drive for my /home. It’s a set-up that’s still powerful enough for getting things done, and I’ve grown quite fond of this chunky, heavy laptop (by 2016 standards). Yes, it’s a bit clunky now, but it’s still got it where it counts, and has only required minimal servicing over the years (since 2011).
Back to the main issue, though. You see, I grew up on Amigas. Fully pre-emptive multitasking spoilt me, and I’ve never looked back, or sideways, since. These days, all modern operating systems provide significantly more advanced multitasking and far, far more powerful hardware, but the user’s needs should always come first in a desktop environment. So, having an unresponsive desktop for hours, because a non-GUI process is taking too much CPU and I/O, is not a productivity boon, to say the least.
And just when you thought my tirade was complete, for a special BONUS…
11. Dejadup/duplicity and the inability to restore a backup!!
I love how well integrated Dejadup is into Nautilus. It’s a neat idea, to be able to just navigate to anywhere on your file-system and then say “hey, you know what? I wonder if that file I was looking for used to live here?“, or “I really must restore the earlier version of this file, or that file…”.. And so on. It even states on its website, that it “hides the complexity of doing backups the Right Way (encrypted, off-site, and regular) and uses duplicity as the backend” [my link].
‘GNOME Backups’ was designed to facilitate exactly this, using the Dejadup/duplicity combo, with two main Nautilus integration actions. Firstly, you can right-click in a folder (on blank space) and select “Restore missing files”. Or, you can right-click on a specific file and select “Revert to previous version”. In either case, a dialog will appear prompting you to select a date, from a range of dates when backups occurred. Great, huh?
Except a backup is only good when you’re able to restore it. I was not able to restore mine. The “Revert” functionality simply failed, every time I tried, with a “File not found in archive”-style error message each time. I also tried restoring the entire backup, which also failed. This issue pretty much covers it.
So, perhaps using duplicity (and not Duplicity) as the backend is exactly what it does. I don’t trust it with my back-ups. For that job, I use BackInTime.
Conclusion: I STILL LOVE GNOME
I was originally going to entitle this blog post, Debian’s GNOME is a broken user experience, but shied away from making such a bold, and somewhat unfair, claim. However, it’s hard not to conclude that this might actually be the case.
GNOME 2 used to be amazingly solid. In fact, in my younger years I didn’t use it because I perceived it as being a little boring, instead opting for KDE (v2, then v3) as my go-to desktop for quite a while. I would love to have the stability of GNOME 2 – at least as I experienced it – just in GNOME 3 form.
The biggest problem about GNOME 3 / Gnome Shell, is that I like it so damn much. For me, despite all the wrinkles and annoyances, the occasional memory leaks of “background” indexing processes, the frequent hanging of various applications and the seemingly (at times) untested nature of the software, it’s actually brilliant. It’s fast, feature-full, yet fluid. That’s a rare combination in software.
For me, it’s faster to work in than any other DE, because it combines enough functionality with equally enough transparency. For instance, when I am editing a client’s website files and want to upload them, Nautilus is the hero – allowing me to quickly mount the remote filesystem, upload my files, and then disconnect. No need to launch additional software for that task. We’re just moving data from one filesystem to another, right? That’s what a file manager does and, in the main, Nautilus is exceptional at it.
As an Emacs user, I know I could do a similar thing using Tramp and Dired mode. And I’ll keep that as an option to probably explore someday soon.
I’ve been using Debian for some time now, migrating away from Fedora on my netbook to start with, and then later on my main work laptop. In general it’s an operating system that does so much right, it’s hard when things occasionally don’t work as expected.
I won’t say that Jessie’s innings with GNOME have been the best; fair from it. But hopefully we can look forward to a smoother experience as time goes on.
.. and why you should consider it, or, “…and how to be more efficient”.
I’m an avid tasker and a fan of the GTD methodology, but when I use tools that have lots (and lots!) of features I tend to slip up easily and do silly things. An example is adding a repeating task to my task list. A repeating task? Why is this an issue?
Google Tasks: Simple. Too simple, for some.
I simplify this slightly, but in David Allen’s approach to task management, anything that is time-related should be put into a calendar. Therefore, if I am allowed to set up a repeating task, this means I need to do something with a certain regularity, which further implies I must actually do it at some point in order for it to warrant the repetition which I have ascribed to it.
In ToodleDo and other “expert” task managers, the ability to manage tasks has advanced to the point where you can essentially control your calendar through your task manager. This approach really suits some people but, to me, this essentially is the tasks-first, time-second approach. It is truly a GTD-esque system and I have had a love/dislike affair with it for several years. I have never “hated” ToodleDo – it’s a great system, but isn’t as integral with my working environment as I would like.
To me, tasks should be lean and mean. I don’t really want to spend my time managing them – I want to be doing them. And various factors always weigh in that can be managed outside of my task list. I become less efficient if I start duplicating events into tasks.Part of me loathes the traditional “Weekly Review” of the GTD system. I have a daily review and the most important things are always the ones that get done – it’s a self-managing approach which I’m happy with and doesn’t require over-thinking. Removing the opportunity to over-manage tasks is A Good ThingTM in my book. All I want to do is store my tasks somewhere and interact with them quickly. Using Tasks in Google will accomplish this.
Yes, but what about contexts, projects (folders), statuses & goals?!
GTDers rejoice! Toodle- Do lets you live the dream!
In defiance of pure GTD-ism, here are my views on these three aspects:
Context In GTD, the context of a task is, broadly, how, when or where you might do it. What I kept finding about my contexts, as I was setting them, were that they kept resembling more basic primary situations. For example, I started with “shopping”, “online”, “errands”, “home”, “phone” and “work”. Except, when I started looking more closely, these contexts could be whittled down – and needed to be, in order not to conflict with my Projects/Folders.”Errands” and “shopping”.. well, I would generally be out and about for both of these, so why not make them simply “out-and-about”? This would mitigate the risk of not running an errand while out shopping. Phone calls would typically be work-related, but not always – so I would either make them during work or in personal time. Realising this, I started to see that all of my activities would be split, broadly, between work and personal time. Therefore, if I was working, I would want to make work phone calls. At home, I would want to catch up with my friends online.With always-connected capability (phone, internet, 3G, etc) my contexts eventually became two things: work or personal. That’s it. With a Google Apps for Business account (work) and a personal GMail account (personal), I can separate my work and personal tasks completely.
Projects/Folders My Folders (“Projects” in GTD parlance) in ToodleDo would typically resemble the types of task I needed to manage. You could argue that this is the wrong way to manage tasks, and instead use Tags for this purpose. While true, Tags are amorphous while Folders are structured and, in ToodleDo, Folders resemble the only way to aggregate tasks into suitably-managed “blocks”.My Folders are things like “cases” (support), “customer/project”, “finance”, “phonecalls” and “systems”. These are unlikely to change as they closely match my general daily activities. Google’s Tasks can accommodate this with top-level lists. Within each list, I can have a task (with indented sub-tasks) which allows enough manageability without overcrowding my senses with due-dates, contexts and estimated duration.
Status This is a real easy one and probably the one thing I disagree with GTD about. The overall status of my tasks is logical: either incomplete, or complete. If I am waiting on somebody, I will already know this. If I am doing my task, I will probably know this too!But what about if I wish to do my task “someday“? Well, shocking as it may sound, but that’s how I view all my tasks. They are things to be done, sooner rather than later, but someday is the best I can plan for. And this is what it’s all about: planning effectively. Therefore, to have a status of “planning” seems idiotic: unless I’m actually doing a thing, I’ll probably planning to do a thing!This is the key: the status of a task in GTD could be mistaken for the status of a person – you. If my status changes, that might mean my ability to do that task is deferred. That doesn’t mean I won’t do it, or that the task somehow becomes like me and is also unable to do anything until another time (such as when I am well, or back from a holiday, etc).
Goals …. I include here as a passing reference. One aspect of goal-setting is the ability in ToodleDo to track progress on tasks relative to goals set. In this regard, Google’s Tasks is clearly inferior. But managing goals can exist outside the context of a task management application and, I argue, it should. If goals are important, one’s whole life should be managed into achieving them.
They said it couldn’t be done.
Well, actually, they didn’t really say that. I did. But it’s true – it couldn’t be done, easily, until now. Here’s what you need:
A smartphone capable of running Astrid’s mobile app, installed from your device’s play/app store.*
* I have only used this on Android 4.1 and have set up both of my Google accounts as sync accounts on my phone. As always, your mileage may vary.
Here is the order of my approach – no warranties offered, it just worked for me:
Install the Astrid app on your smartphone.
In the app, navigate to Settings (see pic to the right)
Select Sync & backup
Click on Synchronize now
Authorize the log-in using your destination Google account
Create or Log-in to your astrid account using your desktop web browser, as astrid.com
Still in the Astrid app on your phone, go back to the Sync & backup settings and select Astrid.com – ensure that you can log in using your astrid.com account credentials.
Run a sync on the phone (menu > Sync Now) – this will sync your two task lists (Astrid and Google).
Now, log in to ToodleDo in your desktop browser and navigate to Tools > Import / Export / Backup and select CSV Import / Export. Choose to Export all incomplete tasks. You can also export all completed tasks if you want, but there’s no point syncing them (IMHO).
Back at Astrid.com in your desktop browser, click on your “name menu” at the top-right of the page, then Import Tasks. (see above-right screenshot)
In the next page, use the drop-down to select ToodleDo.
Back on the phone, tap “Sync now” again.
Voila! Your originaltasks are now in Google Tasks!